Argyle Community Association
Amended April 23, 2014
1.01The name of this organization shall be “Argyle Community
Association”, hereinafter referred to as ACA.
It shall be the mission of the Association to:
2.01 Represent the common interests of the residents of the Argyle
2.02 Promote the wellbeing of the community and the City of London.
2.03 Protect and improve the quality of life in the community and the
City of London.
2.04 Encourage citizens and members of the association to become
informed and participate in the community and civic affairs.
Organization and Dissolution
3.01The ACA is a not for profit organization, organized under the
laws of the Province of Ontario.
3.02 If this ACA is dissolved at any time, no part of its funds or
property shall be distributed to or amongst its members, but after
payment of all indebtedness of the ACA, the remaining funds or property
shall be donated to approved charities or civic projects in a manner to be determined by
the Board of Directors of the ACA.
4.01 The eligible membership of the ACA shall consist of all
homeowners and tenants and their families, living within the boundaries
of the Thames river to the south, Highbury Ave to the west, Oxford St. to the north and the eastern boundaries of London as well as those homeowners or tenants and their families of adjacent areas. who support the goals of the ACA.
4.02 Voting members shall consist of adults, 18 years of age and older
5.01 The legislative body of the ACA shall be the BOARD OF DIRECTORS
(BOD), consisting of a maximum of ten members. The BOD is elected by
the membership at large annually at the AGM. In the event any Board of Director position or executive position becomes vacant, the vacancy will be filled by the current board.
5.02 The Executive is appointed by the BOD and shall consist of the
following: Chair, Vice Chair, Secretary, Treasurer, Membership Chair.
(Additional positions may be discussed and voted on by members when future need
arises.) see 6.02
5.03 Each member of the BOD shall have one vote when appointing the Executive and
when voting on an issue. In case of a tie, the Chair shall cast the tie-breaking vote.
5.04 The chair and vice-chair will appoint a chair for each of the standing committees as the needs of the organization require.
5.05 A member of the board who is absent without justification from 3 consecutive board meetings will forfeit the position with the approval of the board.
Duties of the Executive
6.01 Chair: shall preside over all meetings. When the Chair is absent, the Vice Chair shall preside over the meeting. The chair will review, approve or delegate such authority with respect to any official communication, decision and opinions with the media, City Council or other organizations.
Secretary: shall take minutes of all meetings or make arrangements to
do so. The Secretary shall be responsible for delivery of the minutes
to the Executive within two weeks following the meeting.
Treasurer: shall be responsible for all monies entrusted to the ACA
and shall be prepared to present a financial report to the membership
at the annual general meeting as well as to the Executive when requested
to do so by the Chair.
Membership chair shall maintain contact information of ACA
6.02 The election of officers shall take place at the annual general
meeting. All terms of office shall be one year.
7.01 The BOD shall meet a minimum of 8 times per year and the Executive may meet monthly at the call of the Chair.
7.02 The Chair shall be required to call a general meeting when
presented with a petition signed by at least ten percent of the members.
7.03 A majority of the Board of Directors shall constitute a quorum for the transaction of business, and a majority of those present shall be necessary to have any effect on the board.
Annual General Meeting (AGM)
8.01 The Executive shall convene an annual general meeting
8.02 Members shall be advised of the AGM at least 30 days prior to the
date of such meeting.
8.03 Nominations for the BOD must be received at least two weeks in advance of the AGM.
8.04 Eligibility to vote at the annual General meeting shall be reserved for
members in good standing, who have paid applicable dues for the current year,
and are of legal voting age in the province of Ontario.
9.01 This constitution may be amended at any annual general meeting on
a two thirds majority vote of the eligible voters present, provided that
notice of the proposed amendments have been submitted to all voting
members at least 7 days prior to the date of such meeting.
9.02 This constitution may also be amended at any annual meeting on
the recommendation of the Executive by a unanimous vote of all voters
9.03 The Board of Directors must agree to and comply with all policies of the organization.
9.03 This constitution must be reviewed by the BOD prior to each annual meeting.
10.01 Annually the Board of Directors will set membership dues.
10.02 There will be 3 categories of member fees:
a) Supporter level – voluntary contributions
b) Active member -$5/year –eligible for BOD and Committee positions
c) Board member - $10/year
10.03 The fiscal year shall be from Apr.1 of each year to March 31 of the following year.
10.04. The BOD may plan or recommend the raising or accumulation of revenue from sources other than membership fees or donations.
10.05 The BOD shall form a review committee of three members including the treasurer to do a financial review of the accounts.
10.06 Two signing officers who are the Chair and the Treasurer are required for any bank account. They may not reside at the same address or be related.
10.07 Association funds shall be kept in an account at a public financial institution.
10.08 The association may not borrow money.